Invoke Brand & Events are seeking to hire a hard-working, experienced Event Manager to join our busy events team. The chosen candidate will be involved in assisting their Account Director in the planning and execution of a range of cutting-edge campaigns on behalf of clients from Property, Business, PR Launches and several key bespoke events.
Working as part of a boutique agency, you will provide an imperative and proactive role in supporting client accounts and managing key client relationships. This is an opportunity for a passionate team player with a keen interest in Events, to join a dynamic and burgeoning events agency.
ATTRIBUTES:
Attention to detail | Well organised | Hard-working
Proficient in Word, Excel, PowerPoint/Adobe PC and general computer knowledge
Development, production and delivery of projects from proposal right up to delivery
Delivering events on time, within budget, that meet (and exceed) expectations
Creating, communicating and maintaining timelines and priorities on every project
Communicating, maintaining and developing client relationships
Managing supplier relationships
Managing operational and administrative functions to ensure specific projects are delivered efficiently
Providing leadership, motivation, direction and support to your team.
Travelling to on-site inspections and project managing events.
Being responsible for all project costs & budgets from start to finish.
Ensuring excellent customer service and quality delivery.
RESPONSIBILITIES INCLUDE:
Project Management and Coordination
Program planning, execution, task management, vendor relations, administrative,
Upkeep and event updates, communications liaison and scheduling
Budget management – plan the budget / notify director of its’ status
Coordinate function orders and logistics
Developing client program proposals and program design
Developing and managing program budgets (zero-based and historical), reconciliation, event income and expenses
Ascertaining client needs and services required
Setting and developing timelines, project management task lists, and divisions of duties
Managing logistics, operations, schedules, and production coordination
Manage site selection, RFP creation and management, site inspections, and analytical recaps
Oversee overall project execution, performance, and profitability
ADDITIONAL SKILLS:
Problem-solving and management through stressful situations
Project management, timelines, and task management
Registration and communications best practices (experience with event registration platforms)
Facilities management, audio-visual, room layouts and design
Production, staging, and on-site execution
Menu planning and design
Supplier/Venue sourcing and management
Contracting, negotiations, and compliance
Risk assessment and management (emergency planning)
Event budgeting and financials
Evaluations, reporting and analysis
Leadership and strong interpersonal skills
Outstanding written and oral communications skills
Working knowledge of Excel, PowerPoint, Word and cloud-sharing programs
Understanding of social media in event settings