Event Partners Ireland are looking for an Events Coordinator Intern

3 April
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Event Partners Ireland are looking for an Events Coordinator Intern

Event Partners is a multi-award winning leader and principal player in the Events, Meetings, Incentive Travel and Destination Management industry. Our excellence is best illustrated in the impressive portfolio of outstanding projects we have delivered on behalf of national and world-renowned organisations, companies and institutions from across the globe. Supported by an international team, we are focused on the following markets: the US, Canada, Australia, New Zealand, Germany, Austria, Switzerland, France, Belgium, the Netherlands and the UK. We also work with clients from Russia, Asia, South Africa and South America.

We believe that our people are central to our success, our professionalism and our character. As a company, we place great importance on creativity, teamwork and forging lasting relationships. As a result of proactively securing a large amount of business for Ireland in the coming years we are expanding and growing our company and the following position is available. The successful candidate will join the “BEST EVENT TEAM” award winner at the Event Industry Awards 2015. You will, therefore, have the opportunity to work within a dynamic, fast-paced operations team of, giving you the opportunity to both contribute and grow.

The team you will join is passionate about events and not afraid to push boundaries. We aim to ‘Think Differently’ every day and nothing gives us more pleasure than beating our competition fairly and professionally. Our people helped us win Best Event Team because we believe in each other and our people never settle for second best. If you think you are a game changer who can be responsible for very happy clients then you might be the perfect person for our team.

Internship Job Specification:

Working within the Operations team assisting with the completion of some of the following tasks:

  • Assisting with the logistical management of Venue management, Catering, Audio Visual Equipment, Evening Function include staging, lighting, entertainment, décor, Excursions and Tours, Conference & Event Materials, Signage, Exhibition management, Hotel allocations, Marketing & Promotion.
  • Venue management, Catering, Audio Visual Equipment, Evening Function include staging, lighting, entertainment, décor, Excursions and Tours, Conference & Event Materials, Signage, Exhibition management, Hotel allocations, Marketing & Promotion
  • Liaising with suppliers – hotels, venues, transport, restaurants and activities etc. – to develop unique and exciting programs
  • Corresponding with suppliers
  • Re-confirming dates, times and booking information with all suppliers
  • Administrative assistance with the organisation, coordination and implementation of site inspections
  • Attending client meetings and preparation of meeting notes
  • Performing other administrative tasks and duties as may be required

·         Assisting with the preparation and booking of Site Inspections and Fam Trips

·         Invoice writing

·         Updating spreadsheets for Financial Controller

·         Funding applications to Failte Ireland for Site Inspections and Fam Trips

·         Work on-site with Operations during the event (after hours and weekends included)

·         On a daily basis reporting to your assigned Manager

Types of projects to include but not limited to:

·         Incentive Programs

·         Corporate Meetings

·         Conferences

·         Award Ceremonies

·         Exhibitions

·         Promotions and Product Launches

·         Consumer & Trade Shows

·         Festivals

·         Site Inspections

·         Familiarization Trips

Key skills and attributes:

  1. Enthusiastic and willing to learn and ability to work to deadlines
  2. Creativity and flair – with a hands on approach
  3. Attention to detail, organized and punctual
  4. Self-motivated and able to work effectively both independently and as part of a team
  5. Multi-tasker with the ability to work on several projects at once
  6. Relationship builder – both internally and externally with Professional attitude towards all stakeholders
  7. Good Knowledge of MS PowerPoint and Excel is essential
  8. Excellent communication skills and phone demeanour and exceptional Internet researching skills
  9. Fluent English is essential, additional languages would be an advantage
  10. Having a car is a definite advantage – please let us know this in your cover letter

To Note:

Internship Role:  Events Coordinator  

Reporting to: Jill Hughes, Operations Director

Salary:  This is an unpaid internship, however, a nominal fee of €200 a week will be paid. Salary will be paid on a monthly basis.

Office Address: 12 The Hyde Building, The Park, Carrickmines (Ballyogan Wood stop on The Luas)

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